Holiday Policy
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Holiday Policy
Holiday Policy Company Name: Department: Effective Date: Policy Owner: Approved By: PURPOSE & SCOPE - This policy identifies the Organization's recognised holidays and establishes guidelines for holiday pay, scheduling, and observance across all locations. RECOGNISED HOLIDAYS - The Organization observes a defined list of public holidays each calendar year, published annually by the HR department. - In addition to public holidays, the Organization may designate additional company holidays or office closure days at its discretion. HOLIDAY PAY & SCHEDULING - Eligible employees receive their regular base pay for each recognised holiday. Employees required to work on a holiday shall receive compensatory time off or premium pay. - When a holiday falls on a weekend, the Organization shall designate an alternate day off, typically the nearest weekday. HOLIDAY WORK REQUIREMENTS - Certain roles may require employees to work on holidays due to operational needs. Such assignments shall be made equitably and communicated in advance. POLICY ADMINISTRATION & REVIEW - The HR department publishes the annual holiday schedule and administers this policy. It shall be reviewed annually.
Everything you need to know
01What Is a Holiday Policy?
A holiday policy lists the paid public and company holidays employees observe and explains how holiday time is handled. It clarifies which days are paid, how holidays affect scheduling, and what happens when a holiday falls on a weekend or during other leave. The policy gives everyone a shared calendar of closures and sets consistent rules for pay, substitutions, and work performed on holidays.
02Why Companies Need a Holiday Policy
A written holiday policy prevents confusion about which days the business is closed and who gets paid for them. It helps managers plan coverage for roles that must operate on holidays and ensures premium or overtime pay is applied consistently. Clearly listing observed holidays also supports fairness across a diverse workforce and lets employees plan personal time around a predictable, published schedule.
03What a Holiday Policy Should Include
List the specific paid holidays for the year and state eligibility, including part-time and probationary staff. Explain how holiday pay works, what happens when a holiday lands on a weekend, and any premium pay for working on a holiday. Address floating holidays for religious or personal observances, how holidays interact with PTO, and coverage expectations for teams that operate on closure days.
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