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Secretary Test for Hiring

A secretary test is a pre-employment test that measures secretarial skills.

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  • 20 questions, 10 minutes

10 min

To complete

20

Questions

Entry level

Level

Multiple choice

Format · updated October 16, 2026

What it measures

4 dimensions, scored separately

The Secretary Test checks diary and meeting management, correspondence, records and confidentiality, and office coordination. It suits secretaries, personal assistants and team assistants who keep a manager's schedule, paperwork and office running smoothly, often with access to confidential information.

Diary and meetings

Managing schedules, travel time, meetings and minutes accurately.

Correspondence

Writing clear, correctly formatted letters and emails in the right tone.

Records and confidentiality

Keeping records organized and confidential information protected.

Office coordination

Coordinating supplies, visitors, signatures and competing requests.

The complete guide

Everything about the Secretary Test

This test is one part of screening every applicant from one link: add a one-way video interview and resume scoring, and compare candidates in one report.

What is the Secretary Test?

The Secretary Test is built for secretarial and PA roles. Diary questions cover back-to-back meetings, travel time, rescheduling when a flight is delayed, minutes and meeting papers. Correspondence questions cover letter sign-offs, turning rough notes into clear letters, tone and replying on a manager's behalf. Records questions cover confidential email and paper, file naming, disposal, retention and refusing to backdate documents. Coordination questions cover supplies, competing urgent tasks, visitors and getting signatures when a manager is traveling. The situations fit secretaries in most sectors and offices of any size.

What the Secretary Test does not measure

It does not measure typing speed or shorthand. Add a short timed task if those are needed.

How does the Secretary Test work?

The Secretary Test is an auto-scored multiple-choice test. Each candidate answers 20 questions drawn at random from a bank of 60, so two candidates rarely see the same set, and most finish in 8 to 12 minutes. The questions are spread evenly across diary and meetings, correspondence, records and confidentiality and office coordination, with a mix of easy, medium and hard items, and the report shows a score for each area as well as an overall score.

Why is the Secretary Test important to employers?

A good secretary saves a manager hours each week and protects sensitive information. One who double-books, writes unclear letters or mishandles confidential papers creates work and risk. This test shows who manages diaries, correspondence and records reliably before you hand over your manager's inbox and diary.

Reading the report

How to interpret Secretary Test results

Every candidate report scores each dimension separately. Here is what high and lower scores typically look like at work, and how to use them in your hiring decision.

Diary and meetings

High scorers
Keeps diaries accurate and realistic.
Lower scorers
Share your manager's preferences and check their first weeks.

Correspondence

High scorers
Writes clear, professional correspondence.
Lower scorers
Review letters before sending at first.

Records and confidentiality

High scorers
Handles records and confidential material carefully.
Lower scorers
Explain confidentiality rules clearly from day one.

Office coordination

High scorers
Coordinates the office smoothly.
Lower scorers
Give clear priorities when requests compete.

Who it is for

Roles to hire with it

  • Secretary
  • Personal assistant
  • Team or department assistant
  • Medical or legal secretary
  • Executive assistant (junior)

Keep going

Tests to pair with it

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Executive Assistant Test

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Administrative Assistant Test

10 min20 questionsIntermediateView test

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Office Clerk Test

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Legal Assistant Test

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Browse all 266 tests

Skills tests

Test the skills before the interview

Resume scoring

Rank every resume against the job

Qualifying questions

Knock out the wrong fits first

Hiring soon?

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One-way video interview

Hear every applicant before the first call

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Next

Keep your hiring moving

  1. 1Interview QuestionsPassed the test? Ask the role's interview questions next.
  2. 2Hire by RoleSee the full screening pack this test is part of.
  3. 3Skills Assessment GuideSet a pass mark and read the results fairly.

FAQ

Frequently asked questions

It measures diary and meeting management, correspondence, records and confidentiality, and office coordination. Questions are realistic secretarial situations, such as a delayed flight or rough dictated notes, so the score shows whether a candidate can manage a busy diary and paperwork accurately and discreetly.

Most candidates finish in 8 to 12 minutes. The Secretary Test has 20 multiple-choice questions, drawn at random from a bank of 60 written for this test, so each candidate sees a different set. Candidates take it from one link on a phone or laptop, with no account or app to install.

Scoring is automatic. Each question has one correct answer, and the report shows an overall score plus a separate score for diary and meetings, correspondence, records and confidentiality and office coordination. Results sit in one ranked report alongside resume scoring and any recorded interview answers, so you can compare candidates side by side.

No. It focuses on secretarial judgment and knowledge. If typing speed matters, add a separate typing check, and if the role uses Word or Excel heavily, add the Microsoft Word or Excel test from the library to the same assessment.

It suits hiring for roles such as secretary, personal assistant, team or department assistant, medical or legal secretary and executive assistant (junior). Use it as an early screening step for every applicant, so your team spends interview time on the candidates with the strongest results.

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See the report

A real candidate report: scores, answers and the evidence behind each one.

Sample report